From procurement to annual accounts — one controlled trail
Nine steps, three phases — and every step leaves a trail you can follow all the way into the annual accounts. This is how Fiatto works, and what each step delivers.
The process line
Three phases: procurement, processing and reporting. Each step below shows what it delivers and what's inside.
Procurement
- 1
Request
Every expense starts as a controlled request instead of an invoice after the fact — control begins before any commitment exists.
One ordering front door for every employeeSupplier catalogues with agreed pricesPunchOut/OCI to supplier webshopsStock results in the same search - 2
Approval
Four eyes before money is committed — with a full trail of who approved what, and when.
Approval flow on roles and permissionsScreen access per team member (RBAC)Step-up verification for sensitive actionsPasskeys, SSO and SCIM - 3
Order & supplier
Agreements are fixed and commitments visible before the invoice arrives.
Purchase orders with a supplier portalRFQs and e-auctionsContract registerAnonymous price benchmarkSupplier risk: rating, OTIF, country riskKYC file and certificates - 4
Receipt
You only pay for what was actually delivered — the basis for the automatic checks in step 5.
Goods receipt per orderInventory managementWork ordersOTIF measurement per supplier
Processing
- 5
Invoice checks
Invoices are checked automatically against order and receipt; errors, duplicates and missed VAT are caught before anything is paid.
Bulk upload with AI recognition (PDF and UBL)Three-way matchingSmart duplicate detectionVAT detectors and recovery scanSelf-billing & hoursExpenses and receipts - 6
Payment & bank
From approved invoice to payment without manual work — and the bank demonstrably reconciles with the books.
SEPA payment batchesBank statement importAutomatic reconciliationCurrency checks on every batch - 7
Accounting
The core promise: every step above automatically becomes a correct journal entry — in your own package or in Fiatto itself.
Accounting bridge to nine packagesOwn double-entry ledger (opt-in)Posting preview before you bookIFRS 16 leasesPayroll journal entry
Reporting
- 8
Reporting & control
Steer on live numbers instead of looking back at year-end.
Report centre with every exportCFO dashboardPlanning & control: budgets and multi-year plansAI signals and action centreESG reportingPeer benchmarks - 9
Annual accounts & tax
The annual accounts roll out of the same data — nothing retyped, and an auditor can trace every figure back to the underlying action.
Annual accounts micro, small and mediumiXBRL filingVAT corrections and fiscal unitiesDeferred taxImpairment analysis with auditor bundleAuditor access per posting
Two side tracks, same trail
Sales and HR run as lines of their own — and flow into the same processing and reporting.
Sales & receivables
The mirror of the procurement line: from quote with digital acceptance to dunning and a customer portal.
- Relations & sales orders
- Sales contracts with KPI/SLA tracking
- Bidding on tenders
- AI credit analysis of customers
- Multilingual dunning
- Customer portal with payment
Flows into steps 6–9: bank, accounting, reporting and annual accounts.
HR & payroll
Employee files, leave and hours come together in the payroll run — which lands in the books as a journal entry.
- Employee files
- Leave and hours registration
- Payroll run with posting preview
- Employee self-service
Flows into steps 7–9: accounting, reporting and annual accounts.
Modules that hook into the line
No separate islands — every module steps in at a fixed point and ends up in the same books.
Assets & maintenance
A purchase becomes an asset on the balance sheet; depreciation and IFRS 16 post along automatically — through to movement schedule and impairment.
Hooks into step
Projects
Bundles costs and revenue across the whole line into margin per project — with CAPEX capitalisation towards the balance sheet.
Hooks into step
Production
Consumes stock to make finished products; the MRP run drives procurement automatically.
Hooks into step
Share register
Statutory shareholder register, cap table and option plans — posts to the ledger under IFRS 2 and delivers the equity file.
Hooks into step
Around the whole line
Features that don't belong to one step, but work everywhere.
Industry-specific modules are available on top, such as public transport operations and fire-service readiness.
Fiatto · Oranjelaan 3H2, 3311 DH Dordrecht · KvK 56715013 · btw NL001382539B91