Platform
From procurement to annual accounts — one controlled trail
Procurement is a concrete starting point for getting to know Fiatto. Nine steps show how decisions, execution and financial processing connect on top of your existing accounting — through to annual accounts. Other processes follow the same approach.
Procurement as a starting pointProcurement as a starting point
Three phases: procurement, processing and reporting. Each step below shows what it delivers and what's inside.
01
Procurement
- 1
Request
Every expense starts as a controlled request instead of an invoice after the fact — control begins before any commitment exists.
One ordering front door for every employeeSupplier catalogues with agreed pricesPunchOut/OCI to supplier webshopsStock results in the same search - 2
Approval
Four eyes before money is committed — with a full trail of who approved what, and when.
Approval flow on roles and permissionsScreen access per team member (RBAC)Step-up verification for sensitive actionsPasskeys, SSO and SCIM - 3
Order & supplier
Agreements are fixed and commitments visible before the invoice arrives.
Purchase orders with a supplier portalRFQs and e-auctionsContract registerAnonymous price benchmarkSupplier risk: rating, OTIF, country riskKYC file and certificates - 4
Receipt
You only pay for what was actually delivered — the basis for the automatic checks in step 5.
Goods receipt per orderInventory managementWork ordersOTIF measurement per supplier
02
Processing
- 5
Invoice checks
Invoices are checked automatically against order and receipt; errors, duplicates and missed VAT are caught before anything is paid.
Bulk upload with AI recognition (PDF and UBL)Three-way matchingSmart duplicate detectionVAT detectors and recovery scanSelf-billing & hoursExpenses and receipts - 6
Payment & bank
From approved invoice to payment without manual work — and the bank demonstrably reconciles with the books.
SEPA payment batchesBank statement importAutomatic reconciliationCurrency checks on every batch - 7
Accounting
Approved documents go to your existing package through the integration. Fiatto’s own ledger is optional for additional control.
Accounting bridge to ten packagesOwn double-entry ledger (opt-in)Posting preview before you bookIFRS 16 leasesPayroll journal entry
03
Reporting
- 8
Reporting & control
Steer on live numbers instead of looking back at year-end.
Report centre with every exportCFO dashboardPlanning & control: budgets and multi-year plansAI signals and action centreESG reportingPeer benchmarks - 9
Annual accounts & tax
The annual accounts roll out of the same data — nothing retyped, and an auditor can trace every figure back to the underlying action.
Annual accounts micro, small and mediumiXBRL filingVAT corrections and fiscal unitiesDeferred taxImpairment analysis with auditor bundleAuditor access per posting
Other processes, the same control
Sales and HR run as lines of their own — and flow into the same processing and reporting.
Sales & receivables
Sell & collect: from a quote with digital acceptance to dunning and a customer portal, with a traceable trail of its own.
- Relations & sales orders
- Sales contracts with KPI/SLA tracking
- Bidding on tenders
- AI credit analysis of customers
- Multilingual dunning
- Customer portal with payment
Flows into steps 6–9: bank, accounting, reporting and annual accounts.
HR & payroll
Employee files, leave and hours come together in the payroll run — which lands in the books as a journal entry.
- Employee files
- Leave and hours registration
- Payroll run with posting preview
- Employee self-service
Flows into steps 7–9: accounting, reporting and annual accounts.
Expand with focus within the same chain
Add the processes your organisation needs. These extensions connect to existing steps and keep the link with your accounting intact.
Assets & maintenance
A purchase becomes an asset on the balance sheet; depreciation and IFRS 16 post along automatically — through to movement schedule and impairment.
Hooks into step
Projects
Bundles costs and revenue across the whole line into margin per project — with CAPEX capitalisation towards the balance sheet.
Hooks into step
Production
Consumes stock to make finished products; the MRP run drives procurement automatically.
Hooks into step
Share register
Statutory shareholder register, cap table and option plans — posts to the ledger under IFRS 2 and delivers the equity file.
Hooks into step
Around the whole line
Features that don't belong to one step, but work everywhere.
The same approach is also available for specific sectors, such as public transport and fire-service readiness.
Where would your chain start?
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