Industry solutions
From meeting decision to paid contribution — VvE management without loose spreadsheets
Record the deed of division and the general-meeting decision once; Fiatto runs the advance invoices per instalment, splits management costs from the reserve fund in the books, and lets owners pay via portal or direct debit.
The problem
Managing a VvE in spreadsheets means recalculating every instalment.
Allocation keys in a spreadsheet
The fractions from the deed of division are worked through by hand every instalment, and a rounding difference only shows up at year-end closing.
Reserve fund and management costs mixed up
What goes to the reserve fund and what goes to management costs is split out afterwards.
Chasing owners
Payments are checked by hand, and when an apartment is sold the arrears still have to be worked out.
Example · fictitious data
1 · At the meeting decision
The annual amount is locked
The general meeting approves the budget; Fiatto freezes the annual amount per apartment right according to the fractions in the deed of division. Invoicing an instalment twice is technically impossible.
2 · Every instalment
An invoice run that is exact to the cent
Every invoice run adds up to the approved annual amount, to the cent. The contribution splits automatically into management costs and reserve fund, with the MJOP check against the statutory minimum reservation.
3 · At payment and sale
Owners as real receivables
Owners pay through the portal, iDEAL or direct debit, and dunning runs automatically once an invoice is issued. On sale, the owner statement with arrears as of that date is ready instantly.
What that looks like in practice
The general meeting approves the budget; Fiatto freezes the annual amount per apartment right according to the fractions and runs an invoice batch every instalment — exact to the cent, double invoicing impossible. Owners pay through the portal or by direct debit, and when an apartment is sold the owner statement with arrears as of that date is ready instantly.
- Allocation keys follow the fractions in the deed of division — every invoice run adds up to the approved annual amount, to the cent
- The meeting decision is locked: frozen amounts per apartment right, and invoicing an instalment twice is technically impossible
- Reserve fund kept apart from management costs — contributions split automatically, with a check against the Dutch statutory minimum reservation (MJOP)
- Owners are real receivables: portal, iDEAL, direct debit and automatic dunning once an invoice is issued
- Owner statement on sale and audit-committee exports in one click
Frequently asked questions
Does Fiatto calculate with the fractions from the deed of division?
Yes. The fractions are the allocation keys, and every invoice run adds up to the approved annual amount, to the cent.
What about the reserve fund?
The contribution splits automatically into management costs and reserve, and the MJOP check shows whether the reservation meets the statutory minimum.
Can owners pay themselves?
Yes, through the owner portal with iDEAL or by direct debit. Dunning runs automatically once an invoice is issued.
See how this works for your VvEs?
30 minutes, with one of your own VvEs.
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